Have you ever examined the total of ownership of your documents? According to a study by CAP Ventures, for every $1 spent on document output, $9 is spent on other costs including: Procurement and Facility costs, end-user interaction time, IT and document management. According to the study, the highest costs are: $2.50 Document Production and $5 Document Management.
We all are conscious of the cost investment to create content, and also keep a close eye on the 10% spent to print the document. Are the materials being used promptly and efficiently? Do we consider obsolescence and inventory cost along with evaluating cost per unit when printing? Examining the amount of material that is eventually destroyed due to obsolesce, and combining the cost of storage, may significantly outweigh the lower cost per unit that was realized by printing in high quantities.
You may find that this cost of storage and obsolescence could make printing digitally – either short run, or on demand a better solution. This also may open up new doorways for Variable Data Printing.
Case study:
A large insurance company prints out large quantities of Provider Directories that cover several regions. Printing in large quantities allows them to reduce the cost per unit to a very low amount. These materials are held in a warehouse and fulfilled as new clients are acquired and policies are renewed.
Every now and then, some language makes it into the directories that require them to be reprinted, or places the company in a bad light due to an improper explanation of benefits. These huge, one-size-fits-all, directories contain much more information than the individual needs. They take up more space and are less relevant than they could be. They cost a lot of money in postage due to their heavy weight.
We created a front-end database system that creates custom provider directories and prints each On-Demand. Provider directories are now customized to the individual recipient. Policy information is relevant to that policyholder and is up-to-date. This has become a useful reference tailored to the individual recipient, rather than a large book containing information that was mostly irrelevant.
Further, a warehouse the size of a supermarket has been eliminated, inventory obsolescence does not exist, and cash flow is improved.
Do you have materials in a warehouse? Are you getting value for everything you produce? Focus not only on the $1 used to print the document, but also in the $9 to manage it.
We all are conscious of the cost investment to create content, and also keep a close eye on the 10% spent to print the document. Are the materials being used promptly and efficiently? Do we consider obsolescence and inventory cost along with evaluating cost per unit when printing? Examining the amount of material that is eventually destroyed due to obsolesce, and combining the cost of storage, may significantly outweigh the lower cost per unit that was realized by printing in high quantities.
You may find that this cost of storage and obsolescence could make printing digitally – either short run, or on demand a better solution. This also may open up new doorways for Variable Data Printing.
Case study:
A large insurance company prints out large quantities of Provider Directories that cover several regions. Printing in large quantities allows them to reduce the cost per unit to a very low amount. These materials are held in a warehouse and fulfilled as new clients are acquired and policies are renewed.
Every now and then, some language makes it into the directories that require them to be reprinted, or places the company in a bad light due to an improper explanation of benefits. These huge, one-size-fits-all, directories contain much more information than the individual needs. They take up more space and are less relevant than they could be. They cost a lot of money in postage due to their heavy weight.
We created a front-end database system that creates custom provider directories and prints each On-Demand. Provider directories are now customized to the individual recipient. Policy information is relevant to that policyholder and is up-to-date. This has become a useful reference tailored to the individual recipient, rather than a large book containing information that was mostly irrelevant.
Further, a warehouse the size of a supermarket has been eliminated, inventory obsolescence does not exist, and cash flow is improved.
Do you have materials in a warehouse? Are you getting value for everything you produce? Focus not only on the $1 used to print the document, but also in the $9 to manage it.
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